How to Package Adobe InDesign Files
Over the years we've had customers submit 1000's of InDesign files. This isn't an issue if the InDesign file has everything included in it. However, most InDesign files are more complicated and link to external resources like fonts and images. So, how do you wrap everything up with a nice bow on it and send it to us? Here's some simple instructions on how to use InDesign's built-in Package utility. Using these instructions, you can package all the files that go with your InDesign file into a single compressed file that you can then send us. Of course, we are always here should you need additional assistance.
The instructions and screenshots were created and based on Windows 10 Pro 1803 and Mac OS X 10.13.5, both running Adobe InDesign Creative Cloud 2018. Windows screenshots on the left, Mac screenshots on the right.
- Open the .INDD file in InDesign.
- If there are any missing links or font errors when opened, resolve them if possible. Not resolving them may mean that something doesn't get included in your package.
- On the menu, go to File ➔ Package.
- At the bottom of the Package dialog box click the Package button (red box). In older versions of InDesign, the Summary tab was called Preflight.
- The Printing Instructions dialog box will open. Feel free to enter any information you feel is needed, though most people ignore entering data in these fields. When you're ready, click the Continue button.
- The Package Publication dialog box will open allowing you to browse to where you'd like to create the package folder. Your desktop is fine to use for this, but you obviously can use any location on your system or network you want. Location might be important to some, especially if you have a certain file workflow to adhere to.
- Make sure the following checkboxes are checked (red boxes):
- Copy Fonts (Except CJK and Typekit)
- Copy Linked Graphics
- Update Graphic Links In Package
- Include Fonts and Links From Hidden and Non-Printing Content
- Include IDML — Useful if we need to revert to an older version of InDesign.
- Include PDF (Print) — Useful to compare what's received with a digital proof.
- If you don't like the name that InDesign gives the folder by default (red box), change it to something you like. Simple folder and file names work best when transferring files between environments. Here are some suggestions when naming folders and files:
- Be descriptive of the job being produced.
- Name length is shorter than 100 characters.
- Only use letters, numbers, spaces, dashes, and underscores.
- In the Package Publication dialog box, click the Package button (red box).
- Navigate to or find the folder that InDesign created (red arrow and text). Verify that the folder contains all the required files that are needed (blue box, arrow, and text). The screenshot shows the contents of a new file, your folder will contain more (e.g. fonts, images, etc.).
- Before sending your files, we suggest you compress the package folder. Doing so will speed the transfer process when uploading and downloading your files across the internet. It will also help keep fonts from becoming corrupted, which is a common problem when transferring fonts.
- We suggest that you use our eCommerce site to upload files. This helps keep track of jobs that are uploaded and notifies the appropriate people, so we can start work on your project immediately. There are other options to choose from if you'd like: